Scope of Work

Our scope of work expands beyond your typical real estate agent

In many cases, this scope is extended to include; space planning, project management and move management. In all cases, we act 24/7 for our clients after lease completion and throughout the lease term, as we act as your “in-house” real estate department.

Phase I

Determine Current Lease Obligations
This initial phase lays the foundation for the project itself. Errors and misjudgements at this point will carry through the process and end up causing budgets to be exceeded. There are a number of items in a lease that go unnoticed until it’s too late. “Restoration Fees” can be as much as $8.00 per square foot upon vacating. It’s essential to know the liabilities prior and deal with them appropriately. To avoid any such surprises, we provide an “abstract” of the lease and the liabilities involved.
Assist in Selection of Consultants
In 90% of relocations and renegotiations outside consultants form a necessary part of the equation, in all cases it’s necessary to have the best possible advisors on your “team” from the beginning. With over 25 years of commercial real estate experience in Ottawa it’s our business to know who are the very best.
Market Review
Once the parameters are determined we will search the market for new and existing opportunities, and summarize them with our recommendations and a list of pro’s and con’s of each alternative. If necessary we will include alternatives which may not make sense but help in the negotiations with the preferred location.

Phase II

RFP Development
This part of the process can be very time consuming and meticulous depending upon the tenants requirement. Naturally a “new build” scenario will require a great deal of specifics versus a basic relocation. The development of the RFP requires the participation of all the consultants involved. In this phase, we write required lease clause standards as well as base building standards.
Distribution of RFP
Based upon the predetermined proponents the RFP is distributed and the response time is dictated by the scope of work involved in the response.
RFP Analysis and Review
Once the RFP’s are received, we prepare a “short list” using both the objective response parameters as well as the subject tenant requirements and preferences.
Selection of Best Alternative
From the short list and through interaction with the client, a best alternative is determined.

Phase III

Final Negotiations
Once this is done, negotiations are once again opened up, and the outstanding issues are resolved and the lease is fully negotiated.
Lease Signing
Once the lease and terms are fully negotiated, we ask that the clients legal counsel do a final review of the document.

Phase IV

Ongoing Involvement
Once the lease is signed, we work on an ongoing basis with the client and the consultants to see that the transition is a smooth process. We negotiate to make transition smooth and add contingency to it, however, unless it’s a strict renegotiation, a move is never effortless. It is necessary of “police” the construction to ensure that costs are appropriately apportioned to the right designation. This can last as long as a year depending upon

Phase V

Move In
Once the client has successfully moved in and is commencing business, we will create a document we call a "lease abstract" with important notice dates and notice periods outlined.